NOTICE – August 9, 2018

Provincial Reviews are continuing to be completed:

Please note the recently signed Letter of Understanding (LOU) between the Parties indicates that Provincial Reviews will continue to be completed by the JJEMC
Provincial Job Descriptions (PJD) moving down in pay band as a result of education changes will be put "On Hold" as per the above mentioned LOU
Provincial Reviews are an opportunity for the employee(s) and the Out-of-Scope Supervisor to submit information indicating how the PJD has changed since it was implemented or last reviewed

Provincial Review history:

131 Provincial Reviews have been completed by the JJEMC from 2007 to 2017
65 PJDs remained in the same pay band (approximately 50%) as a result of the Provincial Review
43 PJDs went up in pay band (approximately 33%) as a result of the Provincial Review
23 PJDs went down in pay band (approximately 17%) as a result of the Provincial Review

1. Topic: NEW JOB(s): Implemented by JJEMC

There were no new jobs implemented for this time period.

2. Topic: PROVINCIAL REVIEWS COMPLETED:

There were no provincial reviews completed for this time period.

3. Topic: PROVINCIAL REVIEWS INITIATED:

The JJEMC has initiated a Provincial Review of:

Provincial Job Description #046 – Archivist
Provincial Job Description #098 – Finance Assistant
Provincial Job Description #130 – Library Technician
Provincial Job Description #206 – Informatics Coordinator
Provincial Job Description #219 – Librarian
Provincial Job Description #500 – Librarian Working Supervisor

Documents necessary for the Provincial Review were sent to Local Unions and HR Representative August 9, 2018.

Dates of completion are as follows:

Employer HR Department is required to distribute to Employees by – August 23, 2018
Employee(s) date of completion and submitted into OOS Supervisor by – September 20, 2018
OOS Supervisor date of completion and submitted in to HR representative by – October 18, 2018
Employer HR date for submission to JJEMC Assistant by – November 1, 2018

The JJEMC has initiated a Provincial Review of:

Provincial Job Description #078 – Acquired Brain Injury Coordinator
Provincial Job Description #210 – Client Vocational Program Assistant
Provincial Job Description #231 – Teacher Assistant
Provincial Job Description #047 – Community Outreach & Education Worker
Provincial Job Description #347 – Community Mental Health Worker

Documents necessary for the Provincial Review were sent to Local Unions and HR Representative May 8, 2018.

Dates of completion are as follows:

Employer HR Department is required to distribute to Employees by – May 24, 2018
Employee(s) date of completion and submitted into OOS Supervisor by – June 21, 2018
OOS Supervisor date of completion and submitted in to HR representative by – August 2, 2018
Employer HR date for submission to JJEMC Assistant by – August 21, 2018

The JJEMC has initiated a Provincial Review of:

Provincial Job Description #065 – Liaison Worker
Provincial Job Description #211 – Community Health Worker – Street Program
Provincial Job Description #230 – Healthy Lifestyle Program Assistant
Provincial Job Description #325 – Community Health Worker – Methadone Program

Documents necessary for the Provincial Review were sent to Local Unions and HR Representative June 5, 2018.

Dates of completion are as follows:

Employer HR Department is required to distribute to Employees by – June 19, 2018
Employee(s) date of completion and submitted into OOS Supervisor by – July 31, 2018
OOS Supervisor date of completion and submitted in to HR representative by – September 4, 2018
Employer HR date for submission to JJEMC Assistant by – September 18, 2018

Please contact Marianne Didowycz (347-5590) if you have any questions.

4. Topic: INITIATING A MAINTENANCE REQUEST:

Documentation required and process to follow for all changed and new jobs submitted to the Provider Group Joint Job Evaluation Maintenance Process.

Changed Job: (Process for an employee(s) requesting to be reclassified to a new job or another existing job in the plan)

Job Review Request Form
Provincial Job Description (PJD) (Amended from the PJD the incumbent is currently in) Provincial Job Descriptions         
Provincial Job Fact Sheet (PJFS) (Amended from the PJFS the incumbent is currently in) Provincial Job Fact Sheets

OR

New Job: (Process for Employers to create new jobs – no employee(s) attached to submission)

Draft Job Description
Job Review Request Form         
Provincial Job Fact Sheet (Blank)

Documents must be reviewed and commented on by either the OOS Manager or employee(s), whichever is applicable. (e.g., if an employee initiates the Maintenance request, the OOS Manager is the “Reviewer”; if an OOS Manager initiates the Maintenance request, the employee(s) is the “Reviewer”).

Completed documents are forwarded to employer Human Resources department. Employer Human Resources department provides a copy to the local Union and forwards a copy to the Joint Job Evaluation Maintenance Committee (JJEMC) Assistant.

The Human Resources department and the local Union will arrange to meet with the JJEMC Assistant to discuss (three-party meeting) the maintenance request.

5. Topic: HEALTH INFORMATION PROTECTION ACT:

Should Employees or Employers wish to provide supporting documentation further to the required documents, then Regional Policies and Procedures and the Health Information Protection Act (HIPA) must be adhered to.

HIPA requires protection of health information such as Social Insurance Number (SIN), names, addresses, Health Services Number (HSN), next of kin or signatures that would identify an individual, who has not provided consent for information to be shared.

Please reference HIPA, the Office of the Privacy Commissioner of Saskatchewan’s website at www.oipc.sk.ca or contact your Regional Privacy Office for further information.