- Provider Group Joint Job Evaluation
Provider Group Joint Job Evaluation
CUPE, SEIU, SGEU and SAHO, through a joint job evaluation project, have undertaken to develop and implement a sustainable plan using the principles of Equal Pay for Work of Equal Value and Pay Equity. Minimum qualifications will be determined and the skill, effort, responsibility and working conditions evaluated for all jobs in an organization.
News
NOTICE - September 2023
18-Sep-2023NOTICE – September 2023
1. Topic: NEW JOB(s): Implemented by JJEMC:
None
2. Topic: PROVINCIAL REVIEWS COMPLETED:
Provincial Job Description #042 – Health Information Management Practitioner
Provincial Job Description #102 – Health Information Management Supervisor
Provincial Job Description #106 – Health Information Management Analyst
Provincial Job Description #122 – Health Information Management Practitioner & Office Assistant
Provincial Job Description #126 – Health Information Management Coordinator
Provincial Job Description #314 – Health Information Management Data Quality Coordinator
Provincial Job Description #413 – Health Information & Patient Registration Working Supervisor
Provincial Job Description #418 – Clinical Information Systems Analyst
Provincial Job Description #419 – Health Information & Administrative Services Supervisor
Provincial Job Description #529 – Health Information Support Analyst
Provincial Job Description #165 – Client Placement Coordinator
Provincial Job Description #110 – Health Information Management Clerk (previously titled Health Records Clerk)
Provincial Job Description #246 – Health Information Management Clerk & Medical Transcriptionist (previously titled Health Records Clerk & Medical Transcriptionist)
Provincial Job Description #336 – Health Information Services Support
Provincial Job Description #176 – Orthopaedic Technologist
Provincial Job Description #206 – Informatics Coordinator
3. Topic: PROVINCIAL REVIEWS INITIATED:
Documents necessary for the following Provincial Reviews were sent to Local Unions and HR Representatives September 05, 2023:
Provincial Job Description #424 – Operating Room Scheduler & Unit Assistant
Provincial Job Description #491 – OR Scheduling Coordinator
Provincial Job Description #320 – Wait List Information Clerk
Provincial Job Description #014 – Office Clerk
Provincial Job Description #318 – Data Entry Clerk
Provincial Job Description #183 – Unit Clerk
Dates of completion are as follows:
Employer HR Department is required to distribute to Employees by – September 19, 2023
Employee(s) date of completion and submitted into OOS Supervisor by – October 31, 2023
OOS Supervisor date of completion and submitted in to HR representative by – December 12, 2023
Employer HR date for submission to JJEMC Assistant by – December 27, 2023
Documents necessary for the following Provincial Reviews were sent to Local Unions and HR Representatives August 08, 2023:
Provincial Job Description #317 – Staff Scheduler & Supply Clerk
Provincial Job Description #435 – Senior Staff Scheduler
Provincial Job Description #470 – Staff Scheduling Coordinator
Provincial Job Description #316 – Scheduling Supervisor
Provincial Job Description #212 – OR Scheduler
Provincial Job Description #233 – Staff & Operating Room Scheduler
Dates of completion are as follows:
Employer HR Department is required to distribute to Employees by – August 22, 2023
Employee(s) date of completion and submitted into OOS Supervisor by – October 03, 2023
OOS Supervisor date of completion and submitted in to HR representative by – November 14, 2023
Employer HR date for submission to JJEMC Assistant by – November 28, 2023
Documents necessary for the following Provincial Reviews were sent to Local Unions and HR Representatives July 11, 2023:
Provincial Job Description #493 – Office Coordinator/Medical Specialty
Provincial Job Description #135 – Clinic Assistant
Provincial Job Description #209 – Home Care Scheduler
Provincial Job Description #062 – Home Care Services Coordinator
Provincial Job Description #455 – Senior Home Care Scheduler
Provincial Job Description #213 – Staff Scheduler
Dates of completion are as follows:
Employer HR Department is required to distribute to Employees by – July 25, 2023
Employee(s) date of completion and submitted into OOS Supervisor by – September 05, 2023
OOS Supervisor date of completion and submitted in to HR representative by – October 17, 2023
Employer HR date for submission to JJEMC Assistant by – October 31, 2023
Documents necessary for the following Provincial Reviews were sent to Local Unions and HR Representatives June 06, 2023:
Provincial Job Description #188 – Sterile Processing Worker
Provincial Job Description #232 – Sterile Processing Worker & Purchasing Clerk
Provincial Job Description #138 – Sterile Processing Worker Supervisor
Provincial Job Description #454 – Sterile Processing Instrument Technician
Provincial Job Description #446 – Sterile Processing Facilitator
Provincial Job Description #479 – Medical Assistant - Dermatology
Dates of completion are as follows:
Employer HR Department is required to distribute to Employees by – June 20, 2023
Employee(s) date of completion and submitted into OOS Supervisor by – August 1, 2023
OOS Supervisor date of completion and submitted in to HR representative by – September 12, 2023
Employer HR date for submission to JJEMC Assistant by – September 26, 2023
Please contact Tracy Hall (306-347-5575) if you have any questions.
UPCOMING PROVINCIAL REVIEW CALL OUTS:
Documents required to participate in upcoming Provincial Review Call Outs will be forwarded to HR Departments in the corresponding month as listed below:
October 2023 Call Out
Provincial Job Description #208 – Appointment Clerk
Provincial Job Description #028 – Registration Clerk
Provincial Job Description #168 – Fitting Aide Clerk
Provincial Job Description #002 – Placement Clerk
Provincial Job Description #179 – Reception & Office Assistant
Provincial Job Description #235 – Unit Assistant
November 2023 Call Out
Provincial Job Description #155 – Medical Office Assistant
Provincial Job Description #141 – Medical Transcriptionist
Provincial Job Description #146 – Medical Transcriptionist Coordinator
Provincial Job Description #511 – Transcription Quality Assurance Coordinator
Provincial Job Description #254 – Transcription Application Support Coordinator
Provincial Job Description #431 – Program Access Coordinator
December 2023 Call Out
Provincial Job Description #337 – Telehealth Facilitator
Provincial Job Description #489 – Telehealth Coordinator
Provincial Job Description #339 – Office Administrative Assistant
Provincial Job Description #485 – Administrative Officer
Provincial Job Description #009 – Office Supervisor
Provincial Job Description #526 – Inquiry Services Coordinator
4. Topic: INITIATING A MAINTENANCE REQUEST:
Documentation required and process to follow for all changed and new jobs submitted to the Provider Group Joint Job Evaluation Maintenance Process.
Changed Job:
(Process for an employee(s) requesting to be reclassified to a new job or another existing job in the plan)
Provincial Job Description (PJD) (Amended from the PJD the incumbent is currently in) Provincial Job Descriptions
Provincial Job Fact Sheet (PJFS) (Amended from the PJFS the incumbent is currently in) Provincial Job Fact Sheets
OR
New Job:
(Process for Employers to create new jobs – no employee(s) attached to submission)
Draft Job Description
Provincial Job Fact Sheet (Blank)
Documents must be reviewed and commented on by either the OOS Manager or employee(s), whichever is applicable. (e.g., if an employee initiates the Maintenance Request, the OOS Manager is the “Reviewer”; if an OOS Manager initiates the Maintenance Request, the employee(s) is the “Reviewer”).
Completed documents are forwarded to employer Human Resources department. Employer Human Resources department provides a copy to the local Union and forwards a copy to the Joint Job Evaluation Maintenance Committee (JJEMC) Assistant.
The Human Resources department and the local Union will arrange to meet with the JJEMC Assistant to discuss (three-party meeting) the Maintenance Request.
5. Topic: HEALTH INFORMATION PROTECTION ACT:
Should Employees or Employers wish to provide supporting documentation further to the required documents, then Regional Policies and Procedures and the Health Information Protection Act (HIPA) must be adhered to.
HIPA requires protection of health information such as Social Insurance Number (SIN), names, addresses, Health Services Number (HSN), next of kin or signatures that would identify an individual, who has not provided consent for information to be shared.
Please reference HIPA, the Office of the Privacy Commissioner of Saskatchewan’s website at www.oipc.sk.caor contact your Regional Privacy Office for further information.
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Bulletins, Updates
MOA/LOU EDUCATION FACTOR
In November of 2017, a Letter of Understanding was signed by the parties and a sub-committee was formed and a subsequent Memorandum of Agreement was signed in January 2019. It was agreed that a change in education hours would not automatically affect the Provincial Job Description pay band going up or down unless one of the other nine factors changed as well.
Signed-LOU_JJE plan review_pay band_Nov-23-2017
Memorandum of Agreement - JJE Maintenance Plan - Education Factor
PHARMACY TECHNICIAN ARBITRATION MEMORANDUM OF SETTLEMENT
In 2015 a settlement was reached in the Pharmacy Technician arbitration.
The history of this arbitration dates back to 2006, when a number of employee maintenance requests had been submitted to the Joint Job Evaluation Maintenance Committee (JJEMC). It was decided at that time that the classification as a whole would be reviewed. In 2007, the JJEMC completed their review which resulted in an increase to the existing pay band. The increase was implemented the first Sunday after the decision, as per the language governing annual/provincial reviews.
Grievances were filed shortly afterward on the basis that the effective date should be the date that individual requests had been submitted rather than the date relevant to the annual/provincial review. This dispute moved forward to arbitration and mediation, which then considered not only this classification, but others that posed a similar potential conflict. In addition, a review of the existing language was also undertaken. An agreement was reached on December 16, 2015, in which the parties agreed to operational language that will avoid this type of dispute in the future, with an effective date of February 1, 2016 for the language revisions. Revised timelines were the only changes to current processes that impacted employers, employees or unions.
Pharmacy Technician Arbitration Memorandum of Settlement JJE Maintenance Plan
MAINTENANCE LETTER OF UNDERSTANDING
In 2010, a Letter of Understanding was signed between the Saskatchewan Association of Health Organizations (SAHO) and the Canadian Union of Public Employees (CUPE), Service Employees International Union-West (SEIU-West) and the Saskatchewan Government and General Employees’ union (SGEU). This letter speaks to the commitment from all parties to maintain a join Union/Management maintenance committee.
JOB EVALUATION PLAN
The Joint Job Evaluation Manual is the working guide that explains in greater detail the factors that are evaluated in the maintenance review process.