1. Topic: NEW JOB(s): Implemented by JJEMC

Job #409 – Automation System Technologist

The updated documents are now available on the website under the following heading:

Provincial Job Descriptions

2. Topic: PROVINCIAL REVIEWS COMPLETED 

Job #183 – Unit Clerk
Job #235 – Unit Assistant
Job #014 – Office Clerk
Job #110 – Health Records Clerk
Job #028 – Registration Clerk
Job #135 – Clinic Assistant
Job #094 – Finance Clerk
Job #168 – Fitting Aide Clerk
Job #179 – Reception & Office Assistant
Job #208 – Appointment Clerk
Job #318 – Data Entry Clerk

The JJEMC has initiated a Provincial Review of:

Job #146 – Medical Transcription Coordinator
Job #254 –Transcription Applicant Support Coordinator
Job #431 - Program Access Coordinator

Documents necessary for the Provincial Review were sent to Local Unions and HR Representatives November 21, 2016.

Dates of completion are as follows:

Employer HR Department is required to distribute to Employees by – December 02, 2016
Employee(s) date of completion and submitted into OOS Supervisor by – January 06, 2017
OOS Supervisor date of completion and submitted in to HR representative by – February 3, 2017
Employer HR date for submission to JJEMC Assistant by – February 17, 2017

The JJEMC has initiated a Provincial Review of:

Job #336 - Health Information Services Support
Job #155 - Medical Office Assistant
Job #002 - Placement Clerk

Documents necessary for the Provincial Review were sent to Local Unions and HR Representatives December 06, 2016.

Dates of completion are as follows

Employer HR Department is required to distribute to Employees by – December 20, 2016
Employee(s) date of completion and submitted into OOS Supervisor by – January 17, 2017
OOS Supervisor date of completion and submitted in to HR representative by – February 14, 2017
Employer HR date for submission to JJEMC Assistant by – February 28, 2017

4. Topic: INITIATING A MAINTENANCE REQUEST:

Documentation required and process to follow for all changed and new jobs submitted to the Provider Group Joint Job Evaluation Maintenance Process .

Changed Job:
(Process for an employee(s) requesting to be reclassified to a new job or another existing job in the plan)

Job Review Request Form
Provincial Job Description (PJD) (Amended from the PJD the incumbent is currently in) Provincial Job Descriptions
Provincial Job Fact Sheet (PJFS) (Amended from the PJFS the incumbent is currently in) Provincial Job Descriptions

OR

New Job:
(Process for Employers to create new jobs – no employee(s) attached to submission)

Draft Job Description
Job Review Request Form
Provincial Job Fact Sheet (Blank)

Documents must be reviewed and commented on by either the OOS Manager or employee(s), whichever is applicable. (e.g., if an employee initiates the Maintenance request, the OOS Manager is the “Reviewer”; if an OOS Manager initiates the Maintenance request, the employee(s) is the “Reviewer”).

Completed documents are forwarded to employer Human Resources department. Employer Human Resources department provides a copy to the local Union and forwards a copy to the Joint Job Evaluation Maintenance Committee (JJEMC) Assistant.

The Human Resources department and the local Union will arrange to meet with the JJEMC Assistant to discuss (three-party meeting) the maintenance request.

5. Topic: HEALTH INFORMATION PROTECTION ACT:

Should Employees or Employers wish to provide supporting documentation further to the required documents, then Regional Policies and Procedures and the Health Information Protection Act (HIPA) must be adhered to.

HIPA requires protection of health information such as Social Insurance Number (SIN), names, addresses, Health Services Number (HSN), next of kin or signatures that would identify an individual, who has not provided consent for information to be shared.

Please reference HIPA, the Office of the Privacy Commissioner of Saskatchewan’s website at www.oipc.sk.ca or contact your Regional Privacy Office for further information.