NOTICE – November 27, 2018

 Provincial Reviews are continuing to be completed:

Please note the recently signed Letter of Understanding (LOU) between the Parties indicates that Provincial Reviews will continue to be completed by the JJEMC

Provincial Job Descriptions (PJD) moving down in pay band as a result of education changes will be put "On Hold" as per the above mentioned LOU

Provincial Reviews are an opportunity for the employee(s) and the Out-of-Scope Supervisor to submit information indicating how the PJD has changed since it was implemented or last reviewed

Provincial Review history:

131 Provincial Reviews have been completed by the JJEMC from 2007 to 2017

65 PJDs remained in the same pay band (approximately 50%) as a result of the Provincial Review

43 PJDs went up in pay band (approximately 33%) as a result of the Provincial Review

23 PJDs went down in pay band (approximately 17%) as a result of the Provincial Review

1.Topic: NEW JOB(s): Implemented by JJEMC

Provincial Job Description #519 – Indigenous Birth Support Worker (Doula)

2.Topic: PROVINCIAL REVIEWS COMPLETED:

Provincial Job Description #046 – Archivist

Provincial Job Description #098 – Finance Assistant

Provincial Job Description #130 – Library Technician

Provincial Job Description #219 – Librarian

Provincial Job Description #500 – Librarian Working Supervisor

3.Topic: PROVINCIAL REVIEWS INITIATED:

 

The JJEMC has initiated a Provincial Review of:

Provincial Job Description #036 – File Clerk

Provincial Job Description #172 – Research Assistant

Provincial Job Description #177 – Switchboard Operator

Provincial Job Description #181 – Travel Arrangement Clerk

Provincial Job Description #401 – Research Officer

Documents necessary for the Provincial Review were sent to Local Unions and HR Representative September 7, 2018.

Dates of completion are as follows:

Employer HR Department is required to distribute to Employees by – September 20, 2018

Employee(s) date of completion and submitted into OOS Supervisor by – October 18, 2018

OOS Supervisor date of completion and submitted in to HR representative by – November 15, 2018

Employer HR date for submission to JJEMC Assistant by – November 29, 2018

The JJEMC has initiated a Provincial Review of:

Provincial Job Description #008 – 3^rd Class Power Engineer

Provincial Job Description #013 – 3^rd Class Chief Engineer

Provincial Job Description #079 – 2^nd Class Chief Engineer

Provincial Job Description #087 – 4^th Class Power Engineer

Provincial Job Description #107 – Electronics Technician

Provincial Job Description #111 – Engineering Technologist

Documents necessary for the Provincial Review were sent to Local Unions and HR Representative October 2, 2018.

Dates of completion are as follows:

Employer HR Department is required to distribute to Employees by – October 16, 2018

Employee(s) date of completion and submitted into OOS Supervisor by – November 20, 2018

OOS Supervisor date of completion and submitted in to HR representative by – December 18, 2018

Employer HR date for submission to JJEMC Assistant by – January 8, 2019

The JJEMC has initiated a Provincial Review of:

Provincial Job Description #115 – Groundskeeper

Provincial Job Description #119 – Head Groundskeeper

Provincial Job Description #460 – Groundskeeping Supervisor

Provincial Job Description #498 – Equipment Operator - Groundskeeper

Provincial Job Description #147 – Maintenance Coordinator

Provincial Job Description #160 – Planning Coordinator

Documents necessary for the Provincial Review were sent to Local Unions and HR Representative November 8, 2018.

Dates of completion are as follows:

Employer HR Department is required to distribute to Employees by – November 23, 2018

Employee(s) date of completion and submitted into OOS Supervisor by – December 27, 2018

OOS Supervisor date of completion and submitted in to HR representative by – January 24, 2019

Employer HR date for submission to JJEMC Assistant by – February 7, 2019

Please contact Marianne Didowycz (347-5590) if you have any questions.

 

4. Topic: INITIATING A MAINTENANCE REQUEST:

Documentation required and process to follow for all changed and new jobs submitted to the Provider Group Joint Job Evaluation Maintenance Process.

Changed Job:

(Process for an employee(s) requesting to be reclassified to a new job or another existing job in the plan)

Job Review Request Form

Provincial Job Description (PJD) (Amended from the PJD the incumbent is currently in) Provincial Job Descriptions

Provincial Job Fact Sheet (PJFS) (Amended from the PJFS the incumbent is currently in) Provincial Job Fact Sheets

OR

New Job:

(Process for Employers to create new jobs – no employee(s) attached to submission)

Draft Job Description

Job Review Request Form

Provincial Job Fact Sheet (Blank)

Documents must be reviewed and commented on by either the OOS Manager or employee(s), whichever is applicable. (e.g., if an employee initiates the Maintenance request, the OOS Manager is the “Reviewer”; if an OOS Manager initiates the Maintenance request, the employee(s) is the “Reviewer”).

Completed documents are forwarded to employer Human Resources department.Employer Human Resources department provides a copy to the local Union and forwards a copy to the Joint Job Evaluation Maintenance Committee (JJEMC) Assistant.

The Human Resources department and the local Union will arrange to meet with the JJEMC Assistant to discuss (three-party meeting) the maintenance request.

5. Topic: HEALTH INFORMATION PROTECTION ACT:

Should Employees or Employers wish to provide supporting documentation further to the required documents, then Regional Policies and Procedures and the Health Information Protection Act (HIPA) must be adhered to.

HIPA requires protection of health information such as Social Insurance Number (SIN), names, addresses, Health Services Number (HSN), next of kin or signatures that would identify an individual, who has not provided consent for information to be shared.

Please reference HIPA, the Office of the Privacy Commissioner of Saskatchewan’s website at www.oipc.sk.ca or contact your Regional Privacy Office for further information.