1. Topic: NEW JOB(s): Implemented by JJEMC

Job #418 – Clinical Information Systems Analyst

The updated documents are now available on the website under the following heading:

Provincial Job Descriptions

2. Topic: PROVINCIAL REVIEWS COMPLETED:

Job #167 - Ophthalmic Photographer.

3. Topic: PROVINCIAL REVIEWS INITIATED:

The JJEMC has initiated a Provincial Review of:

Job #028 – Registration Clerk
Job #135 – Clinic Assistant

Documents necessary for the Provincial Review were sent to Local Unions and HR Representatives July 7, 2016.

Dates of completion are as follows:

Employer HR Department is required to distribute to Employees by – July 21, 2016
Employee(s) date of completion and submitted into OOS Supervisor by – September 1, 2016
OOS Supervisor date of completion and submitted in to HR representative by – September 29, 2016
Employer HR date for submission to JJEMC Assistant by – October 13, 2016

The JJEMC has also initiated a Provincial Review of:

Job #094 – Finance Clerk
Job #168 – Fitting Aide Clerk
Job #179 - Reception & Office Assistant

Documents necessary for the Provincial Review were sent to Local Unions and HR Representatives August 16, 2016.

Dates of completion are as follows:

Employer HR Department is required to distribute to Employees by – August 30, 2016
Employee(s) date of completion and submitted into OOS Supervisor by – September 27, 2016
OOS Supervisor date of completion and submitted in to HR representative by – October 24, 2016
Employer HR date for submission to JJEMC Assistant by – November 7, 2016

The JJEMC has initiated a Provincial Review of:

Job #208 – Appointment Clerk
Job #318 – Data Entry Clerk

Documents necessary for the Provincial Review were sent to Local Unions and HR Representatives September 16, 2016.

Dates of completion are as follows:

Employer HR Department is required to distribute to Employees by – September 30, 2016
Employee(s) date of completion and submitted into OOS Supervisor by – October 28, 2016
OOS Supervisor date of completion and submitted in to HR representative by – November 25, 2016
Employer HR date for submission to JJEMC Assistant by – December 9, 2016

Please contact Marianne Didowycz (347-5590) or Tracy Hall (347-1528) if you have any questions.

4. Topic: INITIATING A MAINTENANCE REQUEST:

Documentation required and process to follow for all new and changed jobs submitted to the Provider Group Joint Job Evaluation Maintenance Process.

Changed Job: (Process for an employee(s) requesting to be reclassified to a new job or another existing job in the plan)

Job Review Request Form
Provincial Job Description (PJD) (Amended from the PJD the incumbent is currently in)
Provincial Job Fact Sheet (PJFS) (Amended from the PJFS the incumbent is currently in)

OR

New Job: (Process for Employers create new jobs - no employee(s) attached to submission)

Draft Job Description
Job Review Request Form
Provincial Job Fact Sheet (Blank)

Documents must be reviewed and commented on by either the OOS Manager or employee(s), whichever is applicable. (e.g., if an employee initiates the Maintenance request, the OOS Manager is the “Reviewer”; if an OOS Manager initiates the Maintenance request, the employee(s) is the “Reviewer”).

Completed documents are forwarded to employer Human Resources department. Employer Human Resources department provides a copy to the local Union and forwards a copy to the Joint Job Evaluation Maintenance Committee (JJEMC) Assistant.

The Human Resources department and the local Union will arrange to meet with the JJEMC Assistant to discuss (three-party meeting) the maintenance request.

5. Topic: HEALTH INFORMATION PROTECTION ACT:

Should Employees or Employers wish to provide supporting documentation further to the required documents, then Regional Policies and Procedures and the Health Information Protection Act (HIPA) must be adhered to.

HIPA requires protection of health information such as Social Insurance Number (SIN), names, addresses, Health Services Number (HSN), next of kin or signatures that would identify an individual, who has not provided consent for information to be shared.

Please reference HIPA, the Office of the Privacy Commissioner of Saskatchewan’s website at www.oipc.sk.ca or contact your Regional Privacy Office for further information.