NOTICE – December 2023

PROVIDER GROUP JOINT JOB EVALUATION MAINTENANCE COMMITTEE (JJEMC) – PRESENTATION

Presentation for Education on the Process

1. Topic:  NEW JOB(s):  Implemented by JJEMC:

None

2. Topic:  PROVINCIAL REVIEWS COMPLETED:

None

3. Topic:  PROVINCIAL REVIEWS INITIATED:

Documents necessary for the following Provincial Reviews were sent to Local Unions and HR Representatives December 05, 2023: 

Provincial Job Description #009 – Office Supervisor

Provincial Job Description #337 – Telehealth Facilitator

Provincial Job Description #339 – Office Administrative Assistant

Provincial Job Description #485 – Administrative Officer

Provincial Job Description #489 – Telehealth Coordinator

Provincial Job Description #526 – Inquiry Services Representative

Dates of completion are as follows:

Employer HR Department is required to distribute to Employees by – December 19, 2023 

Employee(s) date of completion and submitted into OOS Supervisor by – January 30, 2024  

OOS Supervisor date of completion and submitted into HR representative by – March 12, 2024

Employer HR date for submission to JJEMC Assistant by – March 26, 2024

Documents necessary for the following Provincial Reviews were sent to Local Unions and HR Representatives November 07, 2023: 

Provincial Job Description #155 – Medical Office Assistant

Provincial Job Description #141 – Medical Transcriptionist

Provincial Job Description #146 – Medical Transcription Coordinator

Provincial Job Description #511 – Transcription Quality Assurance Coordinator

Provincial Job Description #254 – Transcription Application Support Coordinator

Provincial Job Description #431 – Program Access Coordinator

Dates of completion are as follows:

Employer HR Department is required to distribute to Employees by – November 21, 2023 

Employee(s) date of completion and submitted into OOS Supervisor by – January 02, 2024  

OOS Supervisor date of completion and submitted in to HR representative by – February 13, 2024

Employer HR date for submission to JJEMC Assistant by – February 27, 2024

Documents necessary for the following Provincial Reviews were sent to Local Unions and HR Representatives October 10, 2023:

Provincial Job Description #208 – Appointment Clerk

Provincial Job Description #028 – Registration Clerk

Provincial Job Description #168 – Fitting Aide Clerk

Provincial Job Description #002 – Placement Clerk

Provincial Job Description #179 – Reception & Office Assistant

Provincial Job Description #235 – Unit Assistant

Provincial Job Description #440 – Nuclear Radiation Safety Officer

Dates of completion are as follows:

Employer HR Department is required to distribute to Employees by – October 24, 2023 

Employee(s) date of completion and submitted into OOS Supervisor by – December 05, 2023  

OOS Supervisor date of completion and submitted into HR representative by – January 16, 2024

Employer HR date for submission to JJEMC Assistant by – January 30, 2024

Documents necessary for the following Provincial Reviews were sent to Local Unions and HR Representatives September 05, 2023:

Provincial Job Description #424 – Operating Room Scheduler & Unit Assistant

Provincial Job Description #491 – OR Scheduling Coordinator

Provincial Job Description #320 – Wait List Information Clerk

Provincial Job Description #014 – Office Clerk

Provincial Job Description #318 – Data Entry Clerk

Provincial Job Description #183 – Unit Clerk

Dates of completion are as follows:

Employer HR Department is required to distribute to Employees by – September 19, 2023 

Employee(s) date of completion and submitted into OOS Supervisor by – October 31, 2023  

OOS Supervisor date of completion and submitted into HR representative by – December 12, 2023

Employer HR date for submission to JJEMC Assistant by – December 27, 2023

Please contact Tracy Hall (306-347-5575) if you have any questions.

UPCOMING PROVINCIAL REVIEW CALL OUTS:

Documents required to participate in upcoming Provincial Review Call Outs will be forwarded to HR Departments in the corresponding month as listed below:

January 2024 Call Out 

Provincial Job Description #036 – File Clerk

Provincial Job Description #177 – Switchboard Operator

Provincial Job Description #181 – Travel Arrangement Clerk

Provincial Job Description #496 – Financial Systems Business Analyst

Provincial Job Description #094 – Finance Clerk

Provincial Job Description #098 – Finance Assistant

February 2024 Call Out 

Provincial Job Description #076 – Finance Officer

Provincial Job Description #416 – Finance & Purchasing Assistant

Provincial Job Description #190 – Senior Finance Officer

Provincial Job Description #029 – Payroll Clerk

Provincial Job Description #531 – Payroll Assistant

Provincial Job Description #162 – Payroll & Benefits Officer

Provincial Job Description #429 – Payroll & Benefits Coordinator

May 2024 Call Out

Provincial Job Description #459 - Business Analyst

Provincial Job Description #128 - Purchasing Clerk

Provincial Job Description #217 - Purchasing Agent

Provincial Job Description #481 - Purchasing Agent Coordinator

Provincial Job Description #166 - Security Officer

Provincial Job Description #536 - Community Safety Officer

Provincial Job Description #169 - Senior Security Officer

4. Topic:  INITIATING A MAINTENANCE REQUEST:

Documentation required and process to follow for all changed and new jobs submitted to the Provider Group Joint Job Evaluation Maintenance Process.

Changed Job:

(Process for an employee(s) requesting to be reclassified to a new job or another existing job in the plan)

Job Review Request Form

Provincial Job Fact Sheet (PJFS) (Amended from the PJFS the incumbent is currently in) Provincial Job Fact Sheets

OR

New Job:

(Process for Employers to create new jobs – no employee(s) attached to submission)

Draft Job Description

Job Review Request Form

Provincial Job Fact Sheet (Blank)

Completed documents are forwarded to employer Human Resources department. Employer Human Resources department provides a copy to the local Union and forwards a copy to the Joint Job Evaluation Maintenance Committee (JJEMC) Assistant.

The Human Resources department and the local Union will arrange to meet with the JJEMC Assistant to discuss (three-party meeting) the Maintenance Request.

5. Topic:  HEALTH INFORMATION PROTECTION ACT:

Should Employees or Employers wish to provide supporting documentation further to the required documents, then Regional Policies and Procedures and the Health Information Protection Act (HIPA) must be adhered to.

HIPA requires protection of health information such as Social Insurance Number (SIN), names, addresses, Health Services Number (HSN), next of kin or signatures that would identify an individual, who has not provided consent for information to be shared.

Please reference HIPA, the Office of the Privacy Commissioner of Saskatchewan’s website at www.oipc.sk.ca or contact your Regional Privacy Office for further information.