NOTICE – February 2023

1. Topic:  NEW JOB(s):  Implemented by JJEMC:

• None

2. Topic:  PROVINCIAL REVIEW COMPLETED:

Provincial Job Description #230 – Healthy Lifestyle Program Assistant

3. Topic:  PROVINCIAL REVIEWS INITIATED:

Documents necessary for the following Provincial Reviews were sent to Local Unions and HR Representatives February 07, 2023:

Provincial Job Description #413 – Health Information & Patient Registration Working Supervisor

Provincial Job Description #419 – Health Information & Administrative Services Supervisor

Provincial Job Description #336 – Health Information Services Support

Provincial Job Description #529 – Health Information Support Analyst

Provincial Job Description #165 – Client Placement Coordinator

Provincial Job Description #110 – Health Records Clerk

Provincial Job Description #246 – Health Records Clerk & Medical Transcriptionist

Dates of completion are as follows:

Employer HR Department is required to distribute to Employees by – February 21, 2023 

Employee(s) date of completion and submitted into OOS Supervisor by – March 28, 2023  

OOS Supervisor date of completion and submitted in to HR representative by – May 09, 2023

Employer HR date for submission to JJEMC Assistant by – May 23, 2023

Documents necessary for the following Provincial Reviews were sent to Local Unions and HR Representatives January 10, 2023:

Provincial Job Description #042 – Health Information Management Practitioner

Provincial Job Description #102 – Health Information Management Supervisor

Provincial Job Description #106 – Health Information Management Analyst

Provincial Job Description #122 – Health Information Management Practitioner & Office Assistant

Provincial Job Description #126 – Health Information Management Coordinator

Provincial Job Description #314 – Health Information Management Data Quality Coordinator

Dates of completion are as follows:

Employer HR Department is required to distribute to Employees by – January 24, 2023 

Employee(s) date of completion and submitted into OOS Supervisor by – February 28, 2023  

OOS Supervisor date of completion and submitted in to HR representative by – April 11, 2023

Employer HR date for submission to JJEMC Assistant by – April 25, 2023

Documents necessary for the following Provincial Reviews were sent to Local Unions and HR Representatives December 06, 2022:

Provincial Job Description #307 – Recreation Worker

Provincial Job Description #023 – Recreation Coordinator

Provincial Job Description #201 – Recreation Working Supervisor

Provincial Job Description #026 – Occupational and Physical Therapist Assistant

Provincial Job Description #449 – Transfusion Safety Officer

Dates of completion are as follows:

Employer HR Department is required to distribute to Employees by – December 20, 2022 

Employee(s) date of completion and submitted into OOS Supervisor by – January 24, 2023  

OOS Supervisor date of completion and submitted in to HR representative by – March 07, 2023

Employer HR date for submission to JJEMC Assistant by – March 21, 2023

Documents necessary for the following Provincial Reviews were sent to Local Unions and HR Representatives November 02, 2022:

Provincial Job Description #022 – Continuing Care Assistant

Provincial Job Description #311 – OR Equipment Resource Technician

Provincial Job Description #063 – Education Coordinator

Provincial Job Description #494 – Orthopaedic Specialty/LPN

Provincial Job Description #308 – Assisted Daily Living Recreation Worker

Dates of completion are as follows:

Employer HR Department is required to distribute to Employees by – November 16, 2022 

Employee(s) date of completion and submitted into OOS Supervisor by – December 21, 2022  

OOS Supervisor date of completion and submitted in to HR representative by – February 21, 2023

Employer HR date for submission to JJEMC Assistant by – March 05, 2023

Please contact Tracy Hall (306-347-5575) if you have any questions.

4. Topic:  INITIATING A MAINTENANCE REQUEST:

Documentation required and process to follow for all changed and new jobs submitted to the Provider Group Joint Job Evaluation Maintenance Process.

Changed Job:

(Process for an employee(s) requesting to be reclassified to a new job or another existing job in the plan)

Job Review Request Form

Provincial Job Description (PJD) (Amended from the PJD the incumbent is currently in)   Provincial Job Descriptions

Provincial Job Fact Sheet (PJFS) (Amended from the PJFS the incumbent is currently in)  Provincial Job Fact Sheets

OR

New Job:

(Process for Employers to create new jobs – no employee(s) attached to submission)

Draft Job Description

Job Review Request Form

Provincial Job Fact Sheet (Blank)

Documents must be reviewed and commented on by either the OOS Manager or employee(s), whichever is applicable.  (e.g., if an employee initiates the Maintenance request, the OOS Manager is the “Reviewer”; if an OOS Manager initiates the Maintenance request, the employee(s) is the “Reviewer”).

Completed documents are forwarded to employer Human Resources department.  Employer Human Resources department provides a copy to the local Union and forwards a copy to the Joint Job Evaluation Maintenance Committee (JJEMC) Assistant.

The Human Resources department and the local Union will arrange to meet with the JJEMC Assistant to discuss (three-party meeting) the maintenance request.

5. Topic:  HEALTH INFORMATION PROTECTION ACT:

Should Employees or Employers wish to provide supporting documentation further to the required documents, then Regional Policies and Procedures and the Health Information Protection Act (HIPA) must be adhered to.

HIPA requires protection of health information such as Social Insurance Number (SIN), names, addresses, Health Services Number (HSN), next of kin or signatures that would identify an individual, who has not provided consent for information to be shared.

Please reference HIPA, the Office of the Privacy Commissioner of Saskatchewan’s website at www.oipc.sk.ca or contact your Regional Privacy Office for further information.