1. Topic: NEW JOB(s): Implemented by JJEMC

There were no new jobs implemented for this time period.

2.Topic: PROVINCIAL REVIEWS COMPLETED:

The JJEMC has completed a Provincial Review of the following Jobs:

Job #042 – Health Information Management Practitioner
Job #102 – Health Information Management Supervisor
Job #106 – Health Information Management Analyst
Job #122 – Health Information Management Practitioner & Office Assistant
Job #126 – Health Information Management Coordinator
Job #314 – Health Information Management Data Quality Coordinator
Job #413 – Health Information & Patient Registration Working Supervisor
Job #419 – Health Information & Administrative Services Supervisor

The updated documents are now available on the website under the following heading:

Provincial Job Descriptions

3.Topic: PROVINCIAL REVIEWS INITIATED:

 
Job #018 – Dental Assistant
Job #170 – Ophthalmic Assistant
Job #317 – Staff Scheduler & Supply Clerk
Job #213 – Staff Scheduler
Job #435 – Senior Staff Scheduler
Job #316 – Staff Scheduling Supervisor
Job #470 – Staff Scheduling Coordinator
Job #209 – Home Care Scheduler
Job #062 – Home Care Services Coordinator
Job #455 – Senior Home Care Scheduler
Job #424 – Operating Room Scheduler & Unit Assistant
Job #212 – Operating Room Scheduler
Job #233 – Staff & Operating Room Scheduler
Job #491 – OR Scheduling Coordinator
Job #320 – Wait List Information Clerk

Documents necessary for the Provincial Review were sent to Local Unions and HR Representatives May 22, 2015.

Dates of completion are as follows:

Employer HR Department is required to distribute to Employees by – June 9, 2015

Employee(s) date of completion and submitted into OOS Supervisor by – July 16, 2015

OOS Supervisor date of completion and submitted in to HR representative by – August 27, 2015

Employer HR date for submission to JJEMC Assistant by – September 17, 2015

The JJEMC has initiated Provincial Review of:

Job #084 – Distribution Worker
Job #088 – Distribution & Stores Working Supervisor
Job #221 – Inventory Control Clerk

Documents necessary for the Provincial Review were sent to Local Unions and HR Representatives April 23, 2015.

Dates of completion are as follows:

Employer HR Department is required to distribute to Employees by – May 7, 2015

Employee(s) date of completion and submitted into OOS Supervisor by – June 9, 2015

OOS Supervisor date of completion and submitted in to HR representative by – July 9, 2015

Employer HR date for submission to JJEMC Assistant by – July 23, 2015

Job #256 – Storesperson & Purchasing Clerk
Job #157 – Storesperson
Job #456 – Storesperson & Purchasing Clerk Working Supervisor
Job #128 – Purchasing Clerk
Job #217 – Purchasing Agent

Documents necessary for the Provincial Review were sent to Local Unions and HR Representatives February 27, 2015.

Dates of completion are as follows:

Employer HR Department is required to distribute to Employees by – March 16, 2015

Employee(s) date of completion and submitted into OOS Supervisor by – April 16, 2015

OOS Supervisor date of completion and submitted in to HR representative by – May 14, 2015

Employer HR date for submission to JJEMC Assistant by – May 28, 2015

Please contact Marianne Didowycz (347-5590) or Tracy Hall(347-1528) if you have any questions.

4. Topic: INITIATING A MAINTENANCE REQUEST:

Documentation required and process to follow for all new and changed jobs submitted to the Provider Group Joint Job Evaluation Maintenance Process.

Changed Job:

Job Review Request Form

Provincial Job Description (PJD) (Amended from the PJD the incumbent is currently in) Provincial Job Descriptions
Provincial Job Fact Sheet (PJFS) (Amended from the PJFS the incumbent is currently in) Provincial Job Descriptions

OR

New Job:

Draft Job Description

Job Review Request Form

Provincial Job Fact Sheet (Blank)

Documents must be reviewed and commented on by either the OOS Manager or employee(s), whichever is applicable. (e.g., if an employee initiates the Maintenance request, the OOS Manager is the “Reviewer”; if an OOS Manager initiates the Maintenance request, the employee(s) is the “Reviewer”).

Completed documents are forwarded to employer Human Resources department.Employer Human Resources department provides a copy to the local Union and forwards a copy to the Joint Job Evaluation Maintenance Committee (JJEMC) Assistant.

The Human Resources department and the local Union will arrange to meet with the JJEMC Assistant to discuss (three-party meeting) the maintenance request.

Should Employees or Employers wish to provide supporting documentation further to the required documents, then Regional Policies and Procedures and the Health Information Protection Act (HIPA) must be adhered to.

HIPA requires protection of health information such as Social Insurance Number (SIN), names, addresses, Health Services Number (HSN), next of kin or signatures that would identify an individual, who has not provided consent for information to be shared.

Please reference HIPA, the Office of the Privacy Commissioner of Saskatchewan’s website at www.oipc.sk.ca or contact your Regional Privacy Office for further information.