NOTICE – January 2023

1. Topic:  NEW JOB(s):  Implemented by JJEMC:

• None

2. Topic:  PROVINCIAL REVIEW COMPLETED:

Provincial Job Description #001 – Electrician

Provincial Job Description #007 – Utility Worker

Provincial Job Description #021 – Maintenance Services Worker

Provincial Job Description #043 – Independent Living Maintenance Worker

Provincial Job Description #044 – Plumber

Provincial Job Description #054 – Carpenter

Provincial Job Description #055 – Floor Covering Installer 

Provincial Job Description #056 – Painter & Decorator

Provincial Job Description #103 – Controls Technician

Provincial Job Description #137 – Refrigeration Mechanic

Provincial Job Description #142 – Steamfitter - Pipefitter

Provincial Job Description #156 – Maintenance Supervisor

Provincial Job Description #187 – Industrial Mechanic

Provincial Job Description #196 – Support Services & Maintenance Working Supervisor

Provincial Job Description #200 – Facility Maintenance & Operator

Provincial Job Description #234 – Network Technician & Maintenance Operator

Provincial Job Description #238 – Carpenter & Locksmith

Provincial Job Description #274 – Refrigeration Mechanic with Domestic Gas Ticket

Provincial Job Description #348 – Head Maintenance Worker

Provincial Job Description #405 – Plumbing Inspector

Provincial Job Description #433 – Medical Equipment Coordinator

Provincial Job Description #437 – Plumbing Project Coordinator

Provincial Job Description #486 – Building Systems and Maintenance Supervisor

3. Topic:  PROVINCIAL REVIEWS INITIATED:

Provincial Job Description #042 – Health Information Management Practitioner

Provincial Job Description #102 – Health Information Management Supervisor

Provincial Job Description #106 – Health Information Management Analyst

Provincial Job Description #122 – Health Information Management Practitioner & Office Assistant

Provincial Job Description #126 – Health Information Management Coordinator

Provincial Job Description #314 – Health Information Management Data Quality Coordinator

Documents necessary for the Provincial Review were sent to Local Unions and HR Representatives January 10, 2023.

Dates of completion are as follows:

Employer HR Department is required to distribute to Employees by – January 24, 2023 

Employee(s) date of completion and submitted into OOS Supervisor by – February 28, 2023  

OOS Supervisor date of completion and submitted in to HR representative by – April 11, 2023

Employer HR date for submission to JJEMC Assistant by – April 25, 2023

Provincial Job Description #307 – Recreation Worker

Provincial Job Description #023 – Recreation Coordinator

Provincial Job Description #201 – Recreation Working Supervisor

Provincial Job Description #026 – Occupational and Physical Therapist Assistant

Provincial Job Description #449 – Transfusion Safety Officer

Documents necessary for the Provincial Review were sent to Local Unions and HR Representatives December 06, 2022.

Dates of completion are as follows:

Employer HR Department is required to distribute to Employees by – December 20, 2022 

Employee(s) date of completion and submitted into OOS Supervisor by – January 24, 2023  

OOS Supervisor date of completion and submitted in to HR representative by – March 07, 2023

Employer HR date for submission to JJEMC Assistant by – March 21, 2023

Provincial Job Description #022 – Continuing Care Assistant

Provincial Job Description #311 – OR Equipment Resource Technician

Provincial Job Description #063 – Education Coordinator

Provincial Job Description #494 – Orthopaedic Specialty/LPN

Provincial Job Description #308 – Assisted Daily Living Recreation Worker

Documents necessary for the Provincial Review were sent to Local Unions and HR Representatives November 02, 2022.

Dates of completion are as follows:

Employer HR Department is required to distribute to Employees by – November 16, 2022 

Employee(s) date of completion and submitted into OOS Supervisor by – December 21, 2022  

OOS Supervisor date of completion and submitted in to HR representative by – February 21, 2023

Employer HR date for submission to JJEMC Assistant by – March 05, 2023

Please contact Tracy Hall (306-347-5575) if you have any questions.

UPCOMING PROVINCIAL REVIEW CALL OUTS

Documents required to participate in upcoming Provincial Review Call Outs will be forwarded to HR Departments in the corresponding month as listed below:

February 2023 Call Out 

#413 - Health Information & Patient Registration Working Supervisor

#419 - Health Information & Administrative Services Supervisor

#336 - Health Information Services Support

#529 - Health Information Support Analyst 

#110 - Health Records Clerk

#246 - Health Records Clerk & Medical Transcriptionist

4.  Topic:  INITIATING A MAINTENANCE REQUEST:

Documentation required and process to follow for all changed and new jobs submitted to the Provider Group Joint Job Evaluation Maintenance Process.

Changed Job:

(Process for an employee(s) requesting to be reclassified to a new job or another existing job in the plan)

Job Review Request Form

Provincial Job Description (PJD) (Amended from the PJD the incumbent is currently in) Provincial Job Descriptions

Provincial Job Fact Sheet (PJFS) (Amended from the PJFS the incumbent is currently in) Provincial Job Fact Sheets

OR

New Job:

(Process for Employers to create new jobs – no employee(s) attached to submission)

Draft Job Description

Job Review Request Form

Provincial Job Fact Sheet (Blank)

Documents must be reviewed and commented on by either the OOS Manager or employee(s), whichever is applicable.  (e.g., if an employee initiates the Maintenance request, the OOS Manager is the “Reviewer”; if an OOS Manager initiates the Maintenance request, the employee(s) is the “Reviewer”).

Completed documents are forwarded to employer Human Resources department.  Employer Human Resources department provides a copy to the local Union and forwards a copy to the Joint Job Evaluation Maintenance Committee (JJEMC) Assistant.

The Human Resources department and the local Union will arrange to meet with the JJEMC Assistant to discuss (three-party meeting) the maintenance request.

5.  Topic:  HEALTH INFORMATION PROTECTION ACT:

Should Employees or Employers wish to provide supporting documentation further to the required documents, then Regional Policies and Procedures and the Health Information Protection Act (HIPA) must be adhered to.

HIPA requires protection of health information such as Social Insurance Number (SIN), names, addresses, Health Services Number (HSN), next of kin or signatures that would identify an individual, who has not provided consent for information to be shared.

Please reference HIPA, the Office of the Privacy Commissioner of Saskatchewan’s website at www.oipc.sk.ca or contact your Regional Privacy Office for further information.