NOTICE – June 2023

1. Topic:  NEW JOB(s):  Implemented by JJEMC:

None

2. Topic:  PROVINCIAL REVIEWS COMPLETED:

There were no Provincial Reviews completed

3. Topic:  PROVINCIAL REVIEWS INITIATED:

Documents necessary for the following Provincial Reviews were sent to Local Unions and HR Representatives May 09, 2023:

Provincial Job Description #418 – Clinical Information Systems Analyst

Provincial Job Description #206 – Informatics Coordinator

Provincial Job Description #176 – Orthopaedic Technologist

Provincial Job Description #439 – Sterile Processing Education Coordinator

Provincial Job Description #310 – Operating Room Attendant

Dates of completion are as follows:

Employer HR Department is required to distribute to Employees by – May 23, 2023 

Employee(s) date of completion and submitted into OOS Supervisor by – July 04, 2023  

OOS Supervisor date of completion and submitted in to HR representative by – August 15, 2023

Employer HR date for submission to JJEMC Assistant by – August 29, 2023

Documents necessary for the following Provincial Reviews were sent to Local Unions and HR Representatives June 06, 2023:

Provincial Job Description #188 – Sterile Processing Worker

Provincial Job Description #232 – Sterile Processing Worker & Purchasing Clerk

Provincial Job Description #138 – Sterile Processing Worker Supervisor

Provincial Job Description #454 – Sterile Processing Instrument Technician

Provincial Job Description #446 – Sterile Processing Facilitator

Provincial Job Description #479 – Medical Assistant - Dermatology

Dates of completion are as follows:

Employer HR Department is required to distribute to Employees by – June 20, 2023 

Employee(s) date of completion and submitted into OOS Supervisor by – August 1, 2023  

OOS Supervisor date of completion and submitted in to HR representative by – September 12, 2023

Employer HR date for submission to JJEMC Assistant by – September 26, 2023

Please contact Tracy Hall (306-347-5575) if you have any questions.

UPCOMING PROVINCIAL REVIEW CALL OUTS:

Documents required to participate in upcoming Provincial Review Call Outs will be forwarded to HR Departments in the corresponding month as listed below:

July 2023 Call Out 

Provincial Job Description #493 - Office Coordinator/Medical Specialty 

Provincial Job Description #135 - Clinic Assistant

Provincial Job Description #209 - Home Care Scheduler

Provincial Job Description #062 - Home Care Services Coordinator

Provincial Job Description #455 - Senior Home Care Scheduler

Provincial Job Description #213 - Staff Scheduler

August 2023 Call Out 

Provincial Job Description #317 - Staff Scheduler & Supply Clerk

Provincial Job Description #435 - Senior Staff Scheduler

Provincial Job Description #470 - Staff Scheduling Coordinator

Provincial Job Description #316 - Scheduling Supervisor

Provincial Job Description #212 - OR Scheduler

Provincial Job Description #233 - Staff & Operating Room Scheduler

September 2023 Call Out 

Provincial Job Description #424 - Operating Room Scheduler & Unit Assistant

Provincial Job Description #491 - OR Scheduling Coordinator

Provincial Job Description #320 - Wait List Information Clerk

Provincial Job Description #014 - Office Clerk

Provincial Job Description #318 - Data Entry Clerk

Provincial Job Description #183 - Unit Clerk

4. Topic:  INITIATING A MAINTENANCE REQUEST:

Documentation required and process to follow for all changed and new jobs submitted to the Provider Group Joint Job Evaluation Maintenance Process.

Changed Job:

(Process for an employee(s) requesting to be reclassified to a new job or another existing job in the plan)

 Job Review Request Form

 Provincial Job Description (PJD) (Amended from the PJD the incumbent is currently in)  Provincial Job Descriptions

 Provincial Job Fact Sheet (PJFS) (Amended from the PJFS the incumbent is currently in) Provincial Job Fact Sheets

OR

New Job:

(Process for Employers to create new jobs – no employee(s) attached to submission)

 Draft Job Description

 Job Review Request Form

 Provincial Job Fact Sheet (Blank)

Documents must be reviewed and commented on by either the OOS Manager or employee(s), whichever is applicable.  (e.g., if an employee initiates the Maintenance Request, the OOS Manager is the “Reviewer”; if an OOS Manager initiates the Maintenance Request, the employee(s) is the “Reviewer”).

Completed documents are forwarded to employer Human Resources department.  Employer Human Resources department provides a copy to the local Union and forwards a copy to the Joint Job Evaluation Maintenance Committee (JJEMC) Assistant.

The Human Resources department and the local Union will arrange to meet with the JJEMC Assistant to discuss (three-party meeting) the Maintenance Request.

5. Topic:  HEALTH INFORMATION PROTECTION ACT:

Should Employees or Employers wish to provide supporting documentation further to the required documents, then Regional Policies and Procedures and the Health Information Protection Act (HIPA) must be adhered to.

HIPA requires protection of health information such as Social Insurance Number (SIN), names, addresses, Health Services Number (HSN), next of kin or signatures that would identify an individual, who has not provided consent for information to be shared.

Please reference HIPA, the Office of the Privacy Commissioner of Saskatchewan’s website at www.oipc.sk.ca or contact your Regional Privacy Office for further information.