NOTICE – September 2023

1. Topic:  NEW JOB(s):  Implemented by JJEMC:

None

2. Topic:  PROVINCIAL REVIEWS COMPLETED:

Provincial Job Description #042 – Health Information Management Practitioner

Provincial Job Description #102 – Health Information Management Supervisor

Provincial Job Description #106 – Health Information Management Analyst

Provincial Job Description #122 – Health Information Management Practitioner & Office Assistant

Provincial Job Description #126 – Health Information Management Coordinator

Provincial Job Description #314 – Health Information Management Data Quality Coordinator

Provincial Job Description #413 – Health Information & Patient Registration Working Supervisor

Provincial Job Description #418 – Clinical Information Systems Analyst

Provincial Job Description #419 – Health Information & Administrative Services Supervisor

Provincial Job Description #529 – Health Information Support Analyst

Provincial Job Description #165 – Client Placement Coordinator

Provincial Job Description #110 – Health Information Management Clerk (previously titled Health Records Clerk)

Provincial Job Description #246 – Health Information Management Clerk & Medical Transcriptionist (previously titled Health Records Clerk & Medical Transcriptionist)

Provincial Job Description #336 – Health Information Services Support

Provincial Job Description #176 – Orthopaedic Technologist

Provincial Job Description #206 – Informatics Coordinator

3. Topic:  PROVINCIAL REVIEWS INITIATED:

Documents necessary for the following Provincial Reviews were sent to Local Unions and HR Representatives September 05, 2023:

Provincial Job Description #424 – Operating Room Scheduler & Unit Assistant

Provincial Job Description #491 – OR Scheduling Coordinator

Provincial Job Description #320 – Wait List Information Clerk

Provincial Job Description #014 – Office Clerk

Provincial Job Description #318 – Data Entry Clerk

Provincial Job Description #183 – Unit Clerk

Dates of completion are as follows:

Employer HR Department is required to distribute to Employees by – September 19, 2023 

Employee(s) date of completion and submitted into OOS Supervisor by – October 31, 2023  

OOS Supervisor date of completion and submitted in to HR representative by – December 12, 2023

Employer HR date for submission to JJEMC Assistant by – December 27, 2023

Documents necessary for the following Provincial Reviews were sent to Local Unions and HR Representatives August 08, 2023: 

Provincial Job Description #317 – Staff Scheduler & Supply Clerk

Provincial Job Description #435 – Senior Staff Scheduler

Provincial Job Description #470 – Staff Scheduling Coordinator

Provincial Job Description #316 – Scheduling Supervisor

Provincial Job Description #212 – OR Scheduler

Provincial Job Description #233 – Staff & Operating Room Scheduler

Dates of completion are as follows:

Employer HR Department is required to distribute to Employees by – August 22, 2023 

Employee(s) date of completion and submitted into OOS Supervisor by – October 03, 2023  

OOS Supervisor date of completion and submitted in to HR representative by – November 14, 2023

Employer HR date for submission to JJEMC Assistant by – November 28, 2023

Documents necessary for the following Provincial Reviews were sent to Local Unions and HR Representatives July 11, 2023: 

Provincial Job Description #493 – Office Coordinator/Medical Specialty

Provincial Job Description #135 – Clinic Assistant

Provincial Job Description #209 – Home Care Scheduler

Provincial Job Description #062 – Home Care Services Coordinator

Provincial Job Description #455 – Senior Home Care Scheduler

Provincial Job Description #213 – Staff Scheduler

Dates of completion are as follows:

Employer HR Department is required to distribute to Employees by – July 25, 2023 

Employee(s) date of completion and submitted into OOS Supervisor by – September 05, 2023  

OOS Supervisor date of completion and submitted in to HR representative by – October 17, 2023

Employer HR date for submission to JJEMC Assistant by – October 31, 2023

Documents necessary for the following Provincial Reviews were sent to Local Unions and HR Representatives June 06, 2023:

Provincial Job Description #188 – Sterile Processing Worker

Provincial Job Description #232 – Sterile Processing Worker & Purchasing Clerk

Provincial Job Description #138 – Sterile Processing Worker Supervisor

Provincial Job Description #454 – Sterile Processing Instrument Technician

Provincial Job Description #446 – Sterile Processing Facilitator

Provincial Job Description #479 – Medical Assistant - Dermatology

Dates of completion are as follows:

Employer HR Department is required to distribute to Employees by – June 20, 2023 

Employee(s) date of completion and submitted into OOS Supervisor by – August 1, 2023  

OOS Supervisor date of completion and submitted in to HR representative by – September 12, 2023

Employer HR date for submission to JJEMC Assistant by – September 26, 2023

Please contact Tracy Hall (306-347-5575) if you have any questions.

UPCOMING PROVINCIAL REVIEW CALL OUTS:

Documents required to participate in upcoming Provincial Review Call Outs will be forwarded to HR Departments in the corresponding month as listed below:

October 2023 Call Out 

Provincial Job Description #208 – Appointment Clerk

Provincial Job Description #028 – Registration Clerk

Provincial Job Description #168 – Fitting Aide Clerk

Provincial Job Description #002 – Placement Clerk

Provincial Job Description #179 – Reception & Office Assistant

Provincial Job Description #235 – Unit Assistant

November 2023 Call Out 

Provincial Job Description #155 – Medical Office Assistant

Provincial Job Description #141 – Medical Transcriptionist

Provincial Job Description #146 – Medical Transcriptionist Coordinator

Provincial Job Description #511 – Transcription Quality Assurance Coordinator

Provincial Job Description #254 – Transcription Application Support Coordinator

Provincial Job Description #431 – Program Access Coordinator

December 2023 Call Out 

Provincial Job Description #337 – Telehealth Facilitator

Provincial Job Description #489 – Telehealth Coordinator

Provincial Job Description #339 – Office Administrative Assistant

Provincial Job Description #485 – Administrative Officer

Provincial Job Description #009 – Office Supervisor

Provincial Job Description #526 – Inquiry Services Coordinator

4. Topic:  INITIATING A MAINTENANCE REQUEST:

Documentation required and process to follow for all changed and new jobs submitted to the Provider Group Joint Job Evaluation Maintenance Process.

Changed Job:

(Process for an employee(s) requesting to be reclassified to a new job or another existing job in the plan)

Job Review Request Form

Provincial Job Description (PJD) (Amended from the PJD the incumbent is currently in)  Provincial Job Descriptions

Provincial Job Fact Sheet (PJFS) (Amended from the PJFS the incumbent is currently in)  Provincial Job Fact Sheets

OR

New Job:

(Process for Employers to create new jobs – no employee(s) attached to submission)

Draft Job Description

Job Review Request Form

Provincial Job Fact Sheet (Blank)

Documents must be reviewed and commented on by either the OOS Manager or employee(s), whichever is applicable.  (e.g., if an employee initiates the Maintenance Request, the OOS Manager is the “Reviewer”; if an OOS Manager initiates the Maintenance Request, the employee(s) is the “Reviewer”).

Completed documents are forwarded to employer Human Resources department.  Employer Human Resources department provides a copy to the local Union and forwards a copy to the Joint Job Evaluation Maintenance Committee (JJEMC) Assistant.

The Human Resources department and the local Union will arrange to meet with the JJEMC Assistant to discuss (three-party meeting) the Maintenance Request.

5. Topic:  HEALTH INFORMATION PROTECTION ACT:

Should Employees or Employers wish to provide supporting documentation further to the required documents, then Regional Policies and Procedures and the Health Information Protection Act (HIPA) must be adhered to.

HIPA requires protection of health information such as Social Insurance Number (SIN), names, addresses, Health Services Number (HSN), next of kin or signatures that would identify an individual, who has not provided consent for information to be shared.

Please reference HIPA, the Office of the Privacy Commissioner of Saskatchewan’s website at www.oipc.sk.caor contact your Regional Privacy Office for further information.