NOTICE – May 2024

PROVIDER GROUP JOINT JOB EVALUATION MAINTENANCE COMMITTEE (JJEMC) – PRESENTATION

Presentation for Education on the Process

1. Topic:  NEW JOB(s):  Implemented by JJEMC:

• Provincial Job Description #499 – Electroneurophysiology Technologist – Triple Certification
• Provincial Job Description #538 – Medical Imaging Scheduler

2. Topic:  PROVINCIAL REVIEWS COMPLETED:

• Provincial Job Description #002 – Placement Clerk
• Provincial Job Description #009 – Office Supervisor
• Provincial Job Description #014 – Office Clerk
• Provincial Job Description #028 – Registration Clerk
• Provincial Job Description #036 – File Clerk
• Provincial Job Description #062 – Home Care Services Coordinator
• Provincial Job Description #135 – Clinic Assistant
• Provincial Job Description #141 – Medical Transcriptionist
• Provincial Job Description #146 – Medical Transcription Coordinator
• Provincial Job Description #155 – Medical Office Assistant
• Provincial Job Description #168 – Fitting Aide Clerk
• Provincial Job Description #177 – Switchboard Operator
• Provincial Job Description #179 – Reception & Office Assistant
• Provincial Job Description #181 – Travel Arrangement Clerk
• Provincial Job Description #183 – Unit Clerk
• Provincial Job Description #208 – Appointment Clerk
• Provincial Job Description #209 – Home Care Scheduler
• Provincial Job Description #212 – Operating Room Scheduler
• Provincial Job Description #213 – Staff Scheduler
• Provincial Job Description #233 – Staff & Operating Room Scheduler
• Provincial Job Description #235 – Unit Assistant
• Provincial Job Description #246 – Health Information Management Clerk & Medical Transcriptionist
• Provincial Job Description #254 – Transcription Application Support Coordinator
• Provincial Job Description #316 – Scheduling Supervisor
• Provincial Job Description #317 – Staff Scheduler & Supply Clerk 
• Provincial Job Description #318 – Data Entry Clerk
• Provincial Job Description #320 – Wait List Information Clerk
• Provincial Job Description #337 – Telehealth Facilitator
• Provincial Job Description #339 – Office Administrative Assistant
• Provincial Job Description #424 – Operating Room Scheduler & Unit Assistant
• Provincial Job Description #431 – Program Access Coordinator
• Provincial Job Description #435 – Senior Staff Scheduler
• Provincial Job Description #455 – Senior Home Care Scheduler
• Provincial Job Description #470 – Staff Scheduling Coordinator
• Provincial Job Description #479 – Medical Assistant – Dermatology
• Provincial Job Description #485 – Administrative Officer
• Provincial Job Description #489 – Telehealth Coordinator
• Provincial Job Description #491 – OR Scheduling Coordinator
• Provincial Job Description #493 – Office Coordinator – Medical Specialty
• Provincial Job Description #511 – Transcription Quality Assurance Coordinator
• Provincial Job Description #526 – Inquiry Services Representative

3. Topic:  PROVINCIAL REVIEWS INITIATED:

Documents necessary for the following Provincial Reviews were sent to Local Unions and HR Representatives May 7, 2024: 

• Provincial Job Description #459 – Business Analyst
• Provincial Job Description #128 – Purchasing Clerk
• Provincial Job Description #217 – Purchasing Agent
• Provincial Job Description #481 – Purchasing Agent Coordinator
• Provincial Job Description #166 – Security Officer
• Provincial Job Description #536 – Community Safety Officer
• Provincial Job Description #169 – Senior Security Officer

Dates of completion are as follows:

Employer HR Department is required to distribute to Employees by – May 21, 2024 

Employee(s) date of completion and submitted to OOS Supervisor by – July 02, 2024  

OOS Supervisor date of completion and submitted to HR representative by – August 13, 2024

Employer HR date for submission to JJEMC Assistant by – August 27, 2024

Please contact Tracy Hall (306-347-5575) if you have any questions.

UPCOMING PROVINCIAL REVIEW CALL OUTS:

Documents required to participate in upcoming Provincial Review Call Outs will be forwarded to HR Departments in the corresponding month as listed below:

July 2024 Call Out

• Provincial Job Description #221 - Inventory Clerk
• Provincial Job Description #256 - Storesperson & Purchasing Clerk
• Provincial Job Description #157 - Storesperson
• Provincial Job Description #456 - Stores & Purchasing Working Supervisor
• Provincial Job Description #084 - Distribution Worker
• Provincial Job Description #088 - Distribution & Stores Working Supervisor

August 2024 Call Out

• Provincial Job Description #195 - Polysomnographic Technologist
• Provincial Job Description #199 - Polysomnographic Technologist Working Supervisor
• Provincial Job Description #018 - Dental Assistant
• Provincial Job Description #331 - Dental Aide
• Provincial Job Description #170 - Ophthalmic Assistant
• Provincial Job Description # 167 - Ophthalmic Photographer

September 2024 Call Out

• Provincial Job Description #505 - Pharmacy Assistant
• Provincial Job Description #503 - Pharmacy Technician
• Provincial Job Description #504 - Senior Pharmacy Technician
• Provincial Job Description #507 - Child Life Specialist
• Provincial Job Description #016 - Emergency Medical Responder
• Provincial Job Description #508 - Telecommunications Networking Technician

 4. Topic:  INITIATING A MAINTENANCE REQUEST:

Documentation required and process to follow for all changed and new jobs submitted to the Provider Group Joint Job Evaluation Maintenance Process.

Changed Job:

(Process for an employee(s) requesting to be reclassified to a new job or another existing job in the plan)

Job Review Request Form

Provincial Job Fact Sheet (PJFS) (Amended from the PJFS the incumbent is currently in) Provincial Job Fact Sheets

OR

New Job:

(Process for Employers to create new jobs – no employee(s) attached to submission)

Draft Job Description

Job Review Request Form

Provincial Job Fact Sheet (Blank) - Note: This form only to be used by Employers if no employees attached

Completed documents are forwarded to employer Human Resources department. Employer Human Resources department provides a copy to the local Union and forwards a copy to the Joint Job Evaluation Maintenance Committee (JJEMC) Assistant.

The Human Resources department and the local Union will arrange to meet with the JJEMC Assistant to discuss (Three Party Review meeting) the Maintenance Request.

5. Topic:  HEALTH INFORMATION PROTECTION ACT:

Should Employees or Employers wish to provide supporting documentation further to the required documents, then Regional Policies and Procedures and the Health Information Protection Act (HIPA) must be adhered to.

HIPA requires protection of health information such as Social Insurance Number (SIN), names, addresses, Health Services Number (HSN), next of kin or signatures that would identify an individual, who has not provided consent for information to be shared.

Please reference HIPA, the Office of the Privacy Commissioner of Saskatchewan’s website at www.oipc.sk.ca or contact your Regional Privacy Office for further information.